The Polish Humanitarian Action was created thanks to the engagement and generosity of thousands of people who have been helping us help others for more than 26 years. Transparency is one of the most important rules for us. That is why we want to inform you why we need your personal data, how we process them and what rights you have in respect of your data.
Thank you for being with us.
Who is the personal data controller and data protection officer?
Your personal data are controlled by the Polish Humanitarian Action with its registered office in Warsaw, at Aleja Solidarności 78A, 00-145 Warsaw, with the tax identification number (NIP): 525-14-41-253, business statistical identification number (REGON): 010849302, National Court Register number (KRS): 0000136833.
The Data Protection Officer is Zontek i Wspólnicy Sp.k., a limited partnership with its registered office in Warsaw, at ul. F. Płaskowickiej 46/129, 02-778 Warsaw (e-mail: firstname.lastname@example.org, phone 22 4068292), which supports PHA as the data controller and takes action to ensure data processing is in compliance with data protection regulations.
What personal data do we process?
We process various categories of personal data, depending on how you get in touch with us and how you make your donations.
|Types of interaction||Type of data being processed||Source of data|
|If you make a donation||We process: your first and middle names, your last name, pseudonym, sex, e-mail address, postal address (street name, postal code, city/town, country), phone number, date of birth, bank account number, amount, purpose and currency of your donation.
We consider our donors to be our friends. Therefore, in order to ensure as personalised contact as possible, we also process data concerning whether or not you have children (if you decide to share this information with us) because we want to send you gifts. We do not, however, process the data of your children.
|We gather personal data when you make a donation by entering your data on the payment form at: www.pah.org.pl www.pajacyk.pl and www.pomagamy.pl or on the postal money transfer form. We gather personal data on the basis of data from the bank transfers, via the PayU payment operators, and also via Facebook, if you took part in a fundraiser organised on www.facebook.com and via Polish Post if you sent donations via a postal money transfer.|
|If you give us 1% of your income tax and you consented to transferring your data to us on the PIT tax return||We process: your first and middle names, last name, sex, residence address (street name, postal code, city/town, country), bank account number, amount, purpose, currency of the 1% of income tax amount transferred, as well as: the first and middle names, last name, sex, residence address (street name, postal code, city/town, country) of your spouse if you settle your taxes with him/her, as well as well as: the name and the address of the Tax Office where you settle your personal income tax.||We gather personal data when you transfer the 1% of your personal income tax amount and give your data in the PIT form. We obtain the data on the basis of information provided to us by the Ministry of Finance.|
|If you enrolled to receive our newsletter||We process your e-mail address if you enrolled for the newsletter at pah.org.pl, as well as your e-mail address and your first name if you enrolled at pajacyk.pl. We also check the open rate of the e-mails sent to you and gather information on messages that you click so that we customise the e-mails to your interests as much as possible.||We get the data from you directly – from the window where you enter your e-mail address and by means of the cookies..|
|If you set up a profile and a fundraiser on the platform pomagamy.pl||We process the following data as part of pomagamy.pl: your first and middle names, last name, pseudonym, city where you live, language, address (street name, postal code, city/town, country), e-mail address and contact phone number, tax identification number, login name and password to the account, as well as the title and description of the fundraiser you set up, its purpose and closing date. When you act on behalf of a group or a company, we also process its name.
When you give us a donation as part of pomagamy.pl, we will also process your data, as specified in the line concerning donations above.
|We get the data from you directly or from Facebook if you use the option “Log in with Facebook”.|
|If you create a fundraiser on FB||We process your first and last name or your pseudonym and your e-mail address as part of the fundraiser.||We get the data from Facebook.|
|If you set up a fundraiser on the website of Fundacja Maraton Warszawski [Warsaw Marathon Foundation] as part of the campaign #BiegamDobrze||We process: your first and middle name, last name, pseudonym, sex, e-mail address, password to the marathon portal account, phone number, country, nationality, city/town, date of birth, purpose of fundraiser, amount, T-shirt size, subscriber card number and club affiliation.||We get the data from Fundacja Maraton Warszawski [Warsaw Marathon Foundation].|
|We also get the information that you share with us during meetings, phone calls, in the e-mails you sent to us, via our website and via traditional means.|
Why do we process your personal data?
We process personal data in order to:
On what basis do we process your personal data?
Giving your personal data is voluntary in each case; however, it is necessary if you want to make a donation via our websites or to enroll for our newsletter. You can always opt out of the newsletter by e-mailing us at: email@example.com or by clicking the link in the newsletter.
If you make a donation to us via Facebook.com, giving your personal data is voluntary; however, you will not be able to make a donation that way if you do not give us your data. If you use the account on the portal pomagamy.pl, giving your data is voluntary; however, you will not be able to create or maintain an account if you do not give your data.
How long do we process your personal data?
If you gave us a donation (by yourself, via PayU or by donating 1% of your income tax) but you did not agree that we send you any correspondence, we will process your personal data for a period corresponding to the periods arising from the applicable law, including the Tax Ordinance, Accounting Act and Civil Code (the statute of limitation on claims). We process the data you gave us while setting up an account on pomagamy.pl for the same period of time.
If you gave us your consent to send you our mailing and to process your personal data for that purpose, we will process your data until you revoke your consent or until you make an objection to our processing of your data.
Do we entrust and make your personal data available to other entities?
Making donations on the websites: www.pah.org.pl, www.pajacyk.pl, www.pomagamy.pl is possible because we cooperate with the payment operator PayU. Thanks to that cooperation you can make your donation in a quick, easy and safe manner. To make a donation through the intermediation of that payment operator, PHA transmits your personal data to PayU S.A. with its registered office in Poznań. PayU is an independent data controller.
Direct Channel, a company based in Katowice (Direct Channel Sp. z o.o., ul. Wandy 16 B, 40-322 Katowice) helps us prepare printed correspondence.
Sare, a company based in Rybnik (SARE SA, ul. Raciborska 35a, 44-200 Rybnik) and Click Dimensions LLC, a US-based company (5901 Peachtree Dunwoody Road, NE, Suite B500, Atlanta, GA 30328) help us prepare our electronic correspondence. Click Dimensions complies with the agreement between the European Union and the United States on personal data processing, the so-called Privacy Shield.
Furthermore, we store the personal data of our Donors in dedicated systems of Microsoft Dynamics (Navision and CRM) that guarantee safety. Those systems are implemented and maintained for us by ITBoom, a company based in Warsaw (ITBoom Sp. z o.o., ul. Bonifraterska 17, 00-203 Warsaw) and Acrebit, also based in Warsaw (Acrebit ul. Stanisława Augusta 73/4, 03-846 Warsaw). We also cooperate with developers. That way we are sure that your data are protected at every stage of the processing.
Aid Builder Social Fundraising with its registered office at Adelgade 12, 1st Floor, 1304 Copenhagen, Denmark helps us maintain the platform pomagamy.pl. In case of cooperation with that service provider, data are entrusted pursuant to an existing contract and your personal data are not used for purposes other than maintaining your account and serving your activity on the platform. Aid Builder has access to all data on the platform pomagamy.pl; however, it has no access to data acquired in relation to the donation you made.
We may also transfer your personal data to our legal- and tax advisers.
What are your rights in respect of personal data?
If you receive electronic correspondence from us via the Sare or Click Dimensions systems, your e-mail address will be removed from the recipients list automatically once you click on the link in the message.
Where you receive electronic correspondence from us, you can also revoke your consent for us to use your phone number or e-mail address to send you our materials and process your data. Your data will be removed automatically once you click on the link in the message. You need to keep in mind, however, that withdrawal of consent in that respect only means that we will remove your data that we process for that purpose; however, because you made a donation for us, we may have certain legal obligations, whereunder we must process your data even after you have withdrawn your consent. It is so because the donation agreement between us and the legal obligations on us are the legal basis for the processing of your data if you had made a donation to us.
In order to exercise those rights or receive additional information on the processing of your data, please contact us by using the e-mail address: firstname.lastname@example.org, calling us at 22 828 88 82 or sending us a letter at: Polska Akcja Humanitarna, Aleja Solidarności 78A, 00-145 Warszawa.
Who can you report objections regarding data protection to?
If you have objections as to the manner in which we process your data, please first contact us using the e-mail address: email@example.com, the phone number 22 828 88 82 or the address: Polska Akcja Humanitarna, ul. Aleja Solidarności 78A, 00-145 Warszawa. In addition, you may report your objections to our Data Protection Officer – the firm of Zontek i Wspólnicy with its registered office in Warsaw, at ul. F. Płaskowickiej 46/129, 02-778 Warsaw (email: firstname.lastname@example.org, phone 22 406 82 92).
Furthermore, please be informed that you also have the right to lodge a complaint with the supervisory authority for personal data protection, i.e. President of the Personal Data Protection Office, pursuant to Article 77 of the GDPR.
Cookies are small text files sent by the PHA server and saved on the user’s side which may be read only by the system that had saved them. Cookies are only used to facilitate identification. They are used for storing information that is necessary for the proper display of the PHA website.
If you do not want the cookies to be saved on your computer, please adapt the settings of your browser accordingly. To find out how you can manage the cookie files, and also how to disable them in the browser, you can use the help file of your browser. You can find that information by pressing F1 key in your browser.
The cookies are neither harmful for the computer or for the data of its user, that is why it is recommended not to disable them in the browser. If those files are disabled, some functions of the websites: www.pah.org.pl, www.pajacyk.pl, www.pomagamy.pl may no longer be available.
Cookies are used to:
As part of our platform service www.pah.org.pl, and the websites: www.pajacyk.pl i www.pomagamy.pl, we use two basic types of cookies: session cookies and persistent cookies. Session cookies are temporary files stored on your terminal device until you log out, leave the website or exit the browser. Persistent cookies are stored on your terminal device for a period specified as a cookie parameter or until you remove the cookie.
We use the following cookie types on our service platform www.pah.org.pl: